LETTER OF INTENT (LOI) TO EXHIBIT AT CONVERGE 2025

Dear National Association of Dental Plans (NADP): This letter is to inform you of:
hereafter referred to as “Exhibitor”, intention to become an Exhibitor at NADP’s CONVERGE 2025 to be held September 15-18, 2025, at the Hyatt Regency Indian Wells, Indian Wells, CA.

We understand that as an Exhibitor at CONVERGE 2025, we would receive the following*: 

  • One (1) booth space (10’x10’)
  • 8’ high back drape and 3’ high side drape
  • One (1) 6’ draped table; two (2) side chairs; wastebasket
  • One (1) identification sign (approximately 7” x 44”)
  • Security service during non-exhibit hours
  • Two (2) full registrations for all events (except optional sporting events, i.e., golf)
  • Listing on the NADP website in Exhibitor Section
  • Company name and/or logo on screen with A/V equipment is utilized
  • Company name and logo featured on NADP CONVERGE website and any electronic marketing materials for CONVERGE
  • Access to attendee list – after registering booth personnel

*Subject to change, as the services contractor has not been selected as of this date.

Rate: (if LOI is submitted to NADP on or before Thursday, Sept 26, 2024

  • NADP Member: $2,095**
  • NON-Member: $2,595

Rate: (if LOI is submitted by Friday, Sept 27, 2024 – January 31, 2025)

  • NADP Member: $2,195 **
  • NON-Member: $2,695

**Member rate contingent on renewal of NADP membership for 2025

Further, we understand that payment is due to NADP no later than the close of business on January 31, 2025, to receive the rates mentioned above. We further understand that additional details regarding the exhibit floor layout, exhibit hours, and the 2025 Exhibitor Application and Agreement, as well as Exhibitor registration will be forthcoming.  As this information is not available at this time, NADP agrees that Exhibitor has the right to cancel this agreement until January 31, 2025 and receive a full refund of the exhibit fee paid. After January 31, 2025, Exhibitor agrees to complete a 2025 Exhibitor Application and Agreement and be bound by the terms and conditions, specifically including the cancellation procedures of that Agreement once it has been reviewed and accepted by Exhibitor.

Please submit this Letter of Intent (LOI) and at your earliest convenience.

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